Code of Conduct

Adopted: June 2026   |   Review: May 2027

The Code of Conduct sets out the standards expected of all councillors, including behaviour, respect, confidentiality, conflicts of interest, and rules on gifts and hospitality.

Use this document for: councillor behaviour, interests, complaints, confidentiality.

Standing Orders

Adopted: June 2026   |   Review: June 2027

Standing Orders define how Council meetings are conducted, including debate rules, voting, public participation, committees, delegation, and responsibilities of the Clerk and RFO.

Use this document for: meeting procedure, motions, voting, agendas, minutes.

Financial Regulations

Adopted: September 2025

These regulations govern all financial activity, including procurement, payments, budgeting, audit, banking arrangements, and salary administration.

Use this document for: spending, quotes, tenders, payments, budgeting.

Data Management Policy

Adopted: June 2026   |   Review: May 2028

This policy covers GDPR compliance, secure storage of data, email rules, Subject Access Requests, data breaches, and use of personal devices.

Appendix A – Retention Schedule: Defines how long each category of Council records must be kept.

Use this document for: GDPR, retention periods, data security.

Community Engagement Policy

Adopted: May 2026 (Appendices June 2026)

This policy explains how the Council communicates with residents and encourages participation.

• Appendix A – Facebook User Account Policy: Rules for the Council’s official Facebook account.
• Appendix B – Public Participation Policy: Guidance for public speaking at Council meetings.
• Appendix C – Press Contact Policy: Defines who may speak to the press and how statements are approved.

Use this document for: public speaking, Facebook posts, press enquiries.

Planning Application Review Procedure

Adopted: September 2024

This procedure sets out how councillors review planning applications, when site visits are arranged, how comments are collated, and how responses are drafted.

Use this document for: planning workflow, site visits, response letters.

Risk Register

Adopted: September 2025

The Risk Register identifies risks across finance, assets, legal compliance, IT, reputation, staffing, flood volunteers, and pandemic meeting arrangements.

Use this document for: safety, assets, volunteers, pandemic procedures.